Austin Parks Foundation (APF) is seeking a highly organized and detail-oriented intern to assist with the execution of APF special events and seasonal development operations. The position will require strong organization and impeccable attention to detail.
The ideal candidate will thrive in a busy, fast-paced environment, and will be comfortable taking on new responsibilities as they are assigned. Flexibility, enthusiasm, excellent interpersonal skills and the ability to work well with all levels of staff are also required.
Required Skills/Competencies:
A key support role, the Development and Events Intern supports the Development and Marketing teams, provides excellent service to donors and partners (behind the scenes and at public events), and collaborates with the broader APF staff. Organization and strong (internal and external) customer service skills are required. Professionalism is essential across all communication.
Essential Functions:
Party for the Parks
- Assist with deadline tracking through Basecamp and ensure internal and external partners are held accountable (with support from Marketing & Development staff)
- Contact and follow up with in-kind donor prospects (especially silent auction donors)
- Recruit volunteers (in partnership with Volunteer Manager) for various positions
- Track RSVPs, assist with check in, contact sponsors and follow up for guest names (with support from Development & Marketing Staff) and assist with overall day-of event execution
General
- Prepare invoices for sponsors and book pledges
- Provide excellent customer service to donors, providing tax receipts, invoices and giving histories as required.
- Contribute to, assist with development@austinparks.org inbox.
- Prepare materials for Committee, BOD and external meetings.
- Fulfill seasonal stewardship initiatives, including but not limited to Groundbreakers swag, activity packets, committee thank yous and holiday cards.
- Assist with stewardship activities for donors and key volunteers (such as welcome kits/mailings for Little Hummingbird Society and Groundbreakers members and thank you gifts for Party for the Parks Sponsors, Host Committee volunteers and new/renewing Program Sponsors)
- Assist with mailing invitations for a Groundbreakers stewardship reception
- Represent APF at public events such as Corporate Volunteer projects, townhall meetings and Movies in the Park
- Document leadership meetings in LGL on a regular, weekly basis.
- Seasonal appeal support with social/web posts, events
3rd Party Events
- Assist APF staff and volunteers during 3rd party/community events such as ACL Music Festival, Trail of Lights, Dell Technologies Match Play, Cap10K, etc.
- Gather and distribute supplies for day-of execution of 3rd party events such as ipads, marketing materials, staff assignments and directions, etc.
- Work closely with APF’s Marketing Intern to build plan for marketing, communications and social media outreach in order to achieve event goals
- Assist with deadline tracking through Basecamp and ensure internal and external partners are held accountable (with support from Marketing & Development staff)
- Assist Event Coordinator with corporate cause marketing events (past examples include: Whole Foods 5% Day, Chipotle 25th Anniversary Giveback Day, Outdoor Voices Giveback Night)
- Perform other duties as assigned
Role Requirements
- Self-motivated, extraordinary attention to detail, and an internal drive to produce high-quality work
- Highly organized and capable of effectively managing multiple priorities while thriving in a fast-paced environment
- Good decision-making skills
- Excellent interpersonal and customer service skills as well as strong verbal and written communication
Required Qualifications
- Current undergraduate student
- Event planning or fundraising experience/interest
- Proficiency with Google Drive, Microsoft Office and general office software and equipment
Physical Demands and Work Environment:
- Physical demands are minimal and typical of similar jobs in comparable organizations - may be required to move event materials weighing up to 20 pounds
- Work environment is typical of similar jobs in comparable organizations - work is done largely in-office, with some exceptions for 3rd party tabling and volunteer events
- Required to work some evenings and weekends
Compensation:
Intern will be paid bi-weekly at the rate of $7.25/hr for a total of 15 hours per week for ~12 weeks (September through November). College credit is highly encouraged and available upon school approval.
Apply:
Apply here. Applications are due no later than August 15th. No phone calls please.
